Programs & Courses

Academic Regulations

Academic Integrity

Academic integrity refers to a high standard of moral uprightness and honesty in the delivery of and participation in the academic programs at Covenant Canadian Reformed Teachers College (CCRTC). Faculty, students, and staff work together to promote good academic practice in an atmosphere of trust and support.

The faculty is expected to provide students with clear directions about scholarly and academic practices. Faculty members will also provide adequate support to help students fulfill course requirements.

Students are expected to demonstrate good work habits by completing assignments punctually, conscientiously, and in accordance with standard academic practices. Students are expected to display honesty and deal fairly with fellow students by being active and responsible participants in collaborative learning sessions and projects.

CCRTC seeks to uphold good academic practice and, therefore, all forms of suspected academic dishonesty will result in a meeting between the instructor and the student, and may result in academic penalty. Documentation describing the offence and the subsequent outcome will be placed in the student's file. Practices that are considered forms of academic dishonesty include:

  • Unacknowledged use of the ideas and work of others whether that be in written, oral, or graphic form (plagiarism)
  • Seeking double credit for a single assignment submitted to two different instructors in two different courses without the prior consent of both instructors (double-dipping)
  • Claiming authorship of a paper or assignment completed by someone else

Student Records and Privacy of Information

When applying for admission to CCRTC, students accept the right of the CCRTC to collect and maintain personal information. This includes the use of any photographs in which a student may appear for CCRTC-approved publications.

CCRTC is committed to protecting the confidentiality and privacy of the personal information in every reasonable manner. CCRTC will not disclose the confidential contents of a student record outside itself, unless compelled by law to do so, or when authorized by the student in writing. An electronic record of students' achievement is preserved permanently.


Students have the right to inspect all documents contained in their own records, with the exception of documents which have been supplied to or by CCRTC with the understanding that they remain confidential (e.g., letters of reference).

It is CCRTC policy to make available to all inquirers the following information:

  • confirmation of registration during a particular semester
  • confirmation of program completion and graduation

All other information (e.g., requests from credit bureaus, parents, police) will be disclosed only with the student's written consent.


Specific records may be provided to persons or agencies pursuant to a subpoena, warrant or court order directing the release of this information; to Statistics Canada and the Ministry of Training, Colleges and Universities in connection with enrolment audits; or in accordance with the requirements of duly constituted licensing or certification bodies.


In emergency situations involving the health and safety of an individual, the Principal may authorize release of personal information if such a release is deemed to be in the best interest of the student. The student will then be informed of the disclosure.


A copy of the student's current transcript will be placed in the student's file. Decisions with respect to probation or dismissal (academic or disciplinary) will be reflected on the transcript.

Copies of student transcripts will be released upon request for up to 25 years after a student leaves the CCRTC. A student's signature is required for such a release. Transcripts released to the student directly will be marked "Issued to Student". Students are advised to keep these copies of their transcripts.

Decisions with respect to probation or dismissal (academic or disciplinary) will be reflected on the transcript.

Academic Year

The academic year of CCRTC runs from the beginning of September to the end of May and observes the same holidays as the elementary/secondary schools in Ontario.

An academic year is divided into a fall semester and a winter semester.


All components of the program must be completed in full: Students are expected to attend all classes, orientation/observation days, and practicum sessions. CCRTC maintains a record of attendance. Students are expected to call CCRTC before 9:00 a.m. in order to report an absence. Sickness and family/personal emergencies constitute valid reasons for absence. CCRTC reserves the right to request a doctor's certificate as medical proof of absence. Should a student be absent for more than 10 cumulative instructional days per semester, without due cause, this may result in the student being withdrawn from the program. If a student is to be absent during a practice-teaching session, the student must notify the associate teacher or the school principal, as well as the supervising College instructor.

Components of College Programs

Both programs offered by CCRTC consist of two components:

  • An academic component consisting of approximately 12 weeks of course work per semester
  • A practicum component consisting of 6 or 12 weeks of practice teaching per academic year depending on the student’s year and program

Course Syllabi

Instructors will distribute a course syllabus at the beginning of each semester. This document will serve as a contract to which both instructor and students are held. In addition to the course description, format, texts, requirements and evaluation, and course schedule, the syllabus may also include specific expectations an instructor has throughout the course.

Deadlines will stand as published. Should changes be necessary, consensus of all students will be sought.

Course and Credit Load

Unless indicated otherwise, courses offered at Covenant are full-credit courses based on three hours of class contact per week for a 12-week semester for a total of 36 hours of class contact time per course.

A typical study load for Diploma of Teaching students consists of the equivalent of six full-credit courses per semester. For Diploma of Education/Studies students, a typical study load consists of 6.5 full-credit courses per semester. Students may expect 18 to 20 hours of class contact time per week.

Practice Teaching

Students gain field experience by means of practicum placements in schools both in Ontario and in the provinces of Manitoba, Alberta, and British Columbia. Some placements are arranged with Reformed schools in the United States (e.g., Washington, Michigan). CCRTC has also established contact with Gomarus College, a secondary school in the Netherlands, where eligible students in the Diploma of Education program can be placed for an extended practicum session in the Content and Language Integrated Learning [CLIL] program.

Each student will receive a current edition the Practicum Guidelines for Student Teachers in his/her first year at CCRTC. This document outlines all the requirements of the practicum program for each year and each program. A parallel document Practicum Guidelines for Associate Teachers may be found on CCRTC's website.

In order to comply with legal and local school requirements, CCRTC will not place a student teacher in a school if he/she has not submitted proof of a police check and a doctor's certificate (see Section 3.3, point 7).

Evaluation of Student Learning


In addition to in-class participation and overall preparedness, students will be evaluated on the basis of at least three of the following:

  • Term quizzes and tests and/or a final exam
  • Portfolio assignment; instructional unit plan
  • Formal papers (e.g., essays, position papers)
  • Critical book and/or article reviews
  • Seminar presentations; oral reports


The practicum component of a student’s work is evaluated separately by a College supervisor on the basis of the student’s practicum portfolio which consists of:

  • Two lesson plans selected by the student
  • Two lesson reflections based on the selected lesson plans
  • Daily log book entries
  • The associate teacher’s evaluation reports
  • The faculty supervisor’s observation report
  • A collection of all lesson plans, schedules, activities, notes, etc. pertaining to the session

The final (induction) practicum in Year 3 and the Diploma of Education program is evaluated on the basis of the following components

  • The associate teacher’s evaluation reports
  • The principal’s (or designate’s) observation report
  • CCRTC supervisor’s observation report
  • The content and presentation of the student’s practicum portfolio
  • Log book entries for weeks 1 and 2 of this session
  • A detailed reflection on the induction experience


Written and oral assignments constitute an important part of course requirements. Instructors will advise students of due dates for assignments by means of a course syllabus. Such requirements can be changed only after mutual consultation and agreement. Instructors will provide written guidelines and/or assistance as needed.

Students are expected to complete all assignments with diligence and academic integrity (Section 5.1). Students are urged to consult with their instructors during all stages of assignment preparation.


Unless otherwise indicated by instructors, all written assignments should:

  • be word-processed, double-spaced, and page-numbered.
  • be clearly identified by a title page.
  • adhere to the referencing format of the American Psychological Association (APA) which CCRTC has adopted.


Instructors reserve the right to impose a penalty on assignments submitted after their due dates unless a student has requested and received an extension.


An examination week is scheduled during the last week of classes of each semester. Students will receive advance notice of the examination schedule by means of a special timetable. Both final and mid-term exams may be written during an examination week.

Course syllabi will indicate the weighting of final and mid-term exams. As a rule, an examination will not exceed 25% of the final grade for a course.

Students who must be absent from an examination/mid-term because of illness or a significant personal emergency must notify CCRTC prior to the start of the examination. CCRTC reserves the right to request a doctor's certificate to confirm an illness. Opportunity to make up a missed examination will be scheduled by CCRTC.

Unless specifically requested by an instructor, students should not bring electronic devices, notes, or books into the examination room.

The normal duration of an examination is two hours. Students must remain in the examination room for at least 45 minutes. If needed, students may receive a maximum of 15 additional minutes to finish an examination.

The student is responsible for submitting all parts of a completed examination to the faculty supervisor.

International students and students with recognized disabilities may request special accommodations (e.g., use of assistive devices, additional time) to write examinations.

Grading & Grade Reports


Twice during an academic year, students receive a report on their progress. The first term report is dated January 15; the second term report is dated June 15. No final reports will be released until a student’s account has been paid in full and all library materials returned.


All designated course and practicum work will be assessed and awarded a numerical grade on final transcripts according to the following scale:

Excellent   Good  
A+ 90 - 100 % B+ 77-79 %
A 85 - 89 % B 73-76 %
A- 80-84% B- 70-72 %
Fair   Poor  
C+ 67-69% D+ 57-59 %
C 63-66 % D 53-56 %
C- 60-62% D- 50-52 %
F 0-49 %    

To obtain credit for a course, a student must achieve 50% in that course.

A student must maintain an overall average of 70% in the academic component of his/her program in order to continue in his/her program and/or to be considered eligible for graduation.

When a student does not achieve the expected average, his/her academic progress will be reviewed by the faculty. A student may be placed on probation as the result of such a review.

A student needs to maintain an average of 70% in practicum work in order to remain in the practicum component of his/her program. A student may continue the academic component of his/her program even though he/she is not going to complete the practicum component.

Course Failure

Students who fail one or more courses may request the opportunity to repeat these courses when they become available. Generally, courses are repeated either in the following academic year, or as part of a two- or three-year cycle.

CCRTC reserves the right to stipulate the length of time that a student will be given to make up the required courses.

Reappraisal of Final Grades

Under exceptional circumstances, a student may request a reappraisal of a final grade. This applies to situations in which there is reasonable evidence that an instructor has made an error in assigning the final grade, or has treated the student unfairly.

Such a reappraisal must be initiated by the student within two weeks of receiving the grades, and must be directed to the instructor. The instructor will respond in writing within two weeks of receiving the request for a reappraisal, and will copy the Principal on this correspondence.

Should a student not be satisfied with the process of the reappraisal of his/her final grade, he/she may follow the steps of a formal grievance procedure (see Section 6.3).

Penalty & Dismissal Procedure

A student's status at CCRTC will be subject to review when there are concerns about his/her:

  • academic performance or integrity
  • professional conduct in schools
  • general standards of conduct

Such a review is initiated by the principal, involves the faculty, and is reported to the Executive Committee of the Board. The outcome of the review process may lead to disciplinary penalty or dismissal. The final decision to dismiss a student requires the approval of the Board, and will be communicated to the student in writing. Details with respect to the appeal procedure are outlined in the letter of dismissal. A copy of the Board's decision will be placed in the student's file. If a student is dismissed from CCRTC for academic reasons, the student's transcript will reflect this decision.

Graduation Requirements

In order to be considered eligible for graduation, students in the Diploma of Teaching program must have:

  • Earned a total of 36 academic credits by completing all course work with an overall minimum average of 70%.
  • Earned a total of 6 practicum credits with an overall minimum average of 70%.

Students in the Diploma of Education/Education Studies program must have:

  • Earned a total of 13 academic credits by completing all course work with an overall minimum overall average of 70%.
  • Earned a total of 2 practicum credits with an overall minimum average of 70%.

In addition, students in both programs must have:

  • Completed a professional portfolio.
  • Paid all fees, dues and other costs by the date stipulated by the Board.
  • Returned all library and other College materials before graduation.

Exceptional Certificates of Graduation

In order to reflect exceptions in program admission or completion, CCRTC issues the following certificates:

  • A student who has entered the Diploma of Education program while still in the process of completing final degree requirements, and who has successfully completed the Diploma of Education program, will receive a Certificate of Completion at the time of graduation. Once proof has been submitted that all degree requirements have been met and the student is clear to graduate, this certificate will be replaced by a Diploma of Education.
  • A student who has successfully completed the academic component of his/her program, but who fails to meet the requirements for the practicum component of either program, will graduate with an Academic Certificate.